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  • Lisa Weyer

Monthly Newsletter July 2019

Message from the President - Molly Crawford


One of the great outcomes from the 2019 Annual Meeting is NAPHSIS’s new direction—our strategic plan for the next five years. In the Business Meeting, Shawna and I were able to close out the conference by sharing information about the plan. We unveiled NAPHSIS’ new mission: To serve the vital records community by providing national leadership to advance public health and protect individual identity. And we unveiled NAPHSIS’ updated vision: A healthier and more secure world through vital records.

Some might see these statements as a string of words on a page or on a screen. They are correct. They are words. And they are words that are powerful and meaningful. They reflect how NAPHSIS as an organization, and all of its members, have evolved. We are a strong community. We are forward-thinking. We are professionals who balance our legal responsibilities with our responsibilities to collect and share data for better population outcomes. We have come to expect our records to be accurate, timely, and secure—it’s a given. We recognize that we are a major force in our nation’s identity ecosystem and we are necessary participants in an increasingly mobile society and global economy.


The NAPHSIS “we” is something important as well. It’s the NAPHSIS organization and staff who run the operation from a virtual headquarters. It’s the elected-members of the Board of Directors. It’s the committee and work group chairpersons and members. It’s every jurisdiction and jurisdictional leaders and staff. It’s our sponsors and corporate partners. It’s you. It’s me. And together we are the keepers of data that will influence the future, information that connects generations, and the records of millions of unique individuals in our nation.


I am proud of NAPHSIS, and I look forward to what we will accomplish under our updated strategic plan. Watch for more details on the NAPHSIS strategic plan in upcoming newsletters!


Executive Director Report - Shawna Webster



Things are heating up in Washington DC this summer! We’ve been on the Hill educating policy makers on the importance of our Data: Elemental to Health campaign with HIMSS, APHL and CSTE. On June 27, our coalition held a briefing in our nation’s Capitol, (the video can be viewed here) where over 50 partners and members of congressional staff met to hear about the importance of funding the infrastructure for our nation’s health data. Our message continues to focus on the development of 21st century data systems, and the public health workforce needed to operate and maintain them, which have been woefully underfunded. National public health surveillance works! And as Dr. Anne Schuchat, Principal Deputy Director at CDC, said at CSTE’s annual meeting a few weeks ago, “We need to do a better job of translating the science into policy.”


But just as health threats continue to evolve, so too must public health’s modes and methods. In the same way a $40 billion federal investment in the private sector 10 years ago transformed health care delivery, a $1 billion investment over the next decade at CDC, and through it, the state, local, tribal, and territorial health departments, would transform today’s public health surveillance into the state of the art, secure, fully interoperable system that it can and should be. Indeed, it’s the connection of the health care and public health systems to seamlessly share information that will offer returns on these investments, and ultimately improve the health of Americans.


There are certainly no guarantees, but there seems to be a real chance that Congress will appropriate $100 million in fiscal 2020 to support the modernization and interoperability of public health surveillance systems, including those that support vital records. NAPHSIS and our campaign partners have had several conversations with senior CDC leadership and policymakers about the state and local health department needs priorities for year one activities, should Congress provide the funding. We all know that the key to long-term funding is showing real progress in the first year. We will be proposing several “shovel ready” projects, including those to support and enhance our STEVE system for real-time surveillance. One hundred million dollars may sound like a lot to us, but in reality, it will not go very far to address data exchange on an enterprise-wide scale. But, we are confident that making the most of STEVE will be an effective first step – and one that will show a massive return on investment.


CDC isn’t the only Federal Agency getting an earful about the potential in our STEVE & EVVE systems! Last month, the Office of Management and Budget, in conjunction with a cross-agency team, released a draft set of 16 mandates for agencies to accomplish during the first year of the Federal Data Strategy. All who spoke noted the importance of the federal government having a comprehensive data strategy and lauded the Administration’s Year 1 Action Plan. On July 8, I spoke at the Department of Commerce to present the NAPHSIS perspective on the new Federal Data Strategy. Stakeholders from industry and academia gathered to offer their expertise and advice on the Administration’s government wide data policy, including what's missing and which priorities are out of order.


NAPHSIS fully supports the Administration’s Plan to align existing efforts and establish a firm basis of tools, processes, and capacities to leverage data as a strategic national asset across the federal government. After all, the promise of data can only be realized, if the data is widely accessible and used. I used several examples of existing structures that work well now through EVVE & STEVE, and urged lawmakers to not re-invent the wheel, where a tune-up would do just fine! I and the other nonprofit representatives on the panel urged the committee to include state, local and territorial representatives on the OMB Data Council to ensure that state laws are adhered to, and to ensure coordination between this and other efforts to modernize our nation’s vital records systems.


Next month it’s off to Minneapolis to speak to the National Child Support Enforcement Association with President Molly Crawford, and to speak at the National Genealogical Society’s conference here in DC. Enjoy what’s left of the summer!



Upcoming Events


Field Services and Data Quality Workshop

  • August 13-15 in Denver, CO

  • We are delighted at the level of interest and are at full capacity for the 2019 workshop

Identity & Security Conference

  • November 4-5 in Washington, DC

Systems and Interoperability Workshops

  • October 8-9, 2019 in Baltimore, MD (Northeastern/Southern)

  • December 9-10, 2019 in Phoenix, AZ (Midwestern/Western)

More detailed information on all NAPHSIS events can be found on our website


NAPHSIS Presents at the Identity Week Conference in London


Executive Director, Shawna Webster, and EVVE Program Manager, Anthony Stout, were asked to present at the Identity Week Conference in London June 11-13. This conference helped put NAPHSIS on the map as a leader in identity, with its EVVE brand as the solution to identity issues in the United States.


The first session was on the overall use and need of accurate vital records in the United States. Shawna gave a brief presentation and then served as a panel spokesperson. This session was perhaps the most attended and most interesting session throughout the entire conference. Anthony's presentation targeted the specific details of the EVVE system.


There was a great deal of interest in the NAPHSIS organization, the EVVE system and the 2019 Identity and Security Conference. Prior to the NAPHSIS presentation, many of the conference attendees had never considered vital records to be a source of identity.


STEVE User Group for Sharing Best Practices


Please join the STEVE User Group to learn from other jurisdictions and STEVE support staff. We will share best practices, review existing resources and create new ones as needed, as well as address emerging issues and concerns, and provide peer-to-peer support in real time through a regular phone call and via a dedicated O365 Group. Learn from others about full automation with the ThinClient installs and data sharing with external data partners. Ask other STEVE users questions via the group email. Make connections with other STEVE users with similar use cases and needs. Date and time of regular call are TBD.

Contact Caprice Edwards to join the group, cedwards@naphsis.org.

NAPHSIS Staff Educating the Motor Vehicle Industry on benefits of EVVE

NAPHSIS staff have been traveling to the AAMVA (American Association of Motor Vehicle Administrators) conferences to educate driver licensing agencies on the benefits of using EVVE. With the REAL ID Act to be fully implemented in 2020, it is more important than ever for motor vehicle agencies to ensure they are accepting valid birth certificates when issuing driver licenses. NAPHSIS had very positive interactions at the conference and have many requests for a demonstration of the EVVE system. To date, NAPHSIS staff exhibited at the Region 2 Conference in Houston, Texas and the Region 4 Conference in Denver, Colorado. The International Conference in August is next on the list, taking place in Omaha, Nebraska.


Updated International Classification of Diseases, 10th Revision



About this report...The National Center for Health Statistics (NCHS) and National Center for Injury Prevention and Control (NCIPC) have routinely collaborated with injury epidemiology partners to develop standard injury surveillance case definitions based on the International Classification of Diseases (ICD). With the 2015 transition to the use of the ICD, 10th Revision, Clinical Modification (ICD–10–CM) for reporting medical information in administrative claims data, NCHS and NCIPC proposed an ICD–10–CM surveillance case definition for injury hospitalizations. This report summarizes the findings from the testing process and describes how the findings were used to update the proposed case definition. The updated surveillance case definition for injury hospitalizations provides standardized selection criteria for monitoring differences in hospitalization rates among populations and over time.

Systems and Interoperability Workshops

October 8-9, 2019 in Baltimore, MD (Northeastern/Southern) and

December 9-10, 2019 in Phoenix, AZ (Midwestern/Western)


NAPHSIS is bringing something new to the membership this year. Based on current topic areas of interest from our membership satisfaction survey, jurisdictions are interested in systems and interoperability. NAPHSIS is combining a topic specific event with regional meetings. These two day events will start off with a day and a half of workshops on systems/interoperability with participation from members, vendors, corporate partners and data users. On the second day non-members will adjourn for the day at noon, while jurisdiction members will break for lunch and then convene for a half day regional meeting. Check out the At-A-Glance Agenda. Registration will open soon.


CALL FOR SPEAKERS, BOTH LOCATIONS NEEDED: APPLY TODAY!

· Interoperability and Data Sharing Success Stories

· Homegrown Registration Systems/Case Management Systems

Jurisdictional Database Updates

Thank you to those of you who have completed phase one of the Jurisdictional Database update. If you have not completed your response, please do so as soon as possible. We will reach out to jurisdictions with incomplete responses this week to follow up as needed.


Some questions are brand new, while others are a modification to a previously asked question. The Jurisdictional Database is a valuable tool for our members, partners and staff to quickly gain a better understanding of particular topic areas across the vital records offices of the United States. Please contact HQ@naphsis.org if you have any questions about the updates.


Survey Statistician Vacancy Announcement


NCHS/Division of Vital Statistics is actively recruiting for a senior level Statistician (Survey Statistician, Team Lead) to lead the Statistician Team in Durham, NC. Individuals with interest and experience in vital statistics data quality assurance, leadership and outlier detection methods are strongly encouraged to apply. Read more details.


Reminder: Download Your Headshot from the Annual Meeting


If you took advantage of the opportunity to have a professional headshot taken while at the annual meeting, download your picture now. Search using both first AND last name with a space between names. If you have any trouble, please email HQ@naphsis.org.

Change to NAPHSIS Staff

Will Whitman is no longer part of the NAPHSIS team. We appreciate his many years of service to the Association and its membership, and wish him all the best in his future endeavors.


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