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August 2020 Monthly Newsletter

Message from the President - Molly Crawford

Our responsibilities with vital records continue 24/7. And while we work for government, vital events have no holidays or days off. With the pandemic, continuing operations; fulfilling our core functions for data collection, registration, reporting, and issuance responsibilities continue to take extra effort. With COVID there is no coasting. This is why it is so important to have systems in place, plans to follow, and a talented, experienced workforce. We need the whole team, really the whole nation, to pull together to provide the data and information necessary for public health and legal identification—the proof, the facts, and the documentation that only we have. However, if you let it, the work and the opportunities can consume you. There is so much to do and so much we can do. It can tire a team out. And, that’s why it is important to step away. Even in the midst of a pandemic, we need to carve time out to relax and recharge. 

As I write this, I’m overlooking a 9,500 acre lake that borders the Chippewa National Forest and a reservation that leaves most of the shoreline natural and undeveloped. It’s beautiful and peaceful. The resort Wi-Fi password is: fishrelaxrepeat. Exactly! Vacation. We need to take care of ourselves. We need to take care of the people who show up (maybe not “in” the office right now, but show up online) every day. We need to allow time to step away. We need to give responsibilities and tasks to those ready to grow; who want to step in to keep the essential services going. We need to take care of each other…and occasionally we need to take time off to enjoy and remember all the other important things that matter.


Upcoming Webinars and Events


Tuesday, September 1 @ 2pm ET 

EVVE and EVVE Fact-Of-Death Webinar

Click here to register.

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Tuesday, September 8 @ 3pm ET 

Digital Communication Training

Click here to register.

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Wednesday, September 9 @ 2pm ET 

VSCP Project Directors Call

Click here to register.

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Tuesday, September 22 @ 3pm ET

Field Services Special Interest Group

Email us to join.

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Thursday, September 24 @ 3pm ET

Systems Special Interest Group

Email us to join.

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For any questions about NAPHSIS Events, please email Katey Frederking.


News Spotlight

2020 Identity and Security Conference is going VIRTUAL

NAPHSIS is excited to announce that our Annual Identity and Security Conference will be taking place in a VIRTUAL format this year. While our original plans to meet in person this year will not be achievable due to COVID-19 we look forward to meeting virtually. This year's meeting will offer a variety of sessions to attend and will also include networking opportunities and regional meetings. We will provide more information about the platform and registration in the coming weeks. To view the draft agenda, please click here. For any questions, please contact Katey Frederking.

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EVVE and EVVE Fact-Of-Death Webinar

Have you ever wondered what EVVE looks like from the customers perspective? Join us for a webinar showing you step by step how a customer queries in EVVE and EVVE Fact-Of-Death. This webinar will take place on Tuesday, September 1 at 2:00pm Eastern. Click here to register.

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New Members Only Site In Development

We are creating a new Members Only site over the weekend. You should receive an invitation to the new Members Only Group on Monday, August 31, 2020. There will be a gradual migration of contents, but documents from the past 3 years will be immediately available. If you have questions or issues with accessing the new site, please contact our M365/O365 Admin: joshua@1cloud.us

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New Jurisdictional Database

The new and improved Jurisdictional Database is available for viewing. Our new database will be the central hub for all jurisdictional updates and information, including: general information, operations, data use, birth record parentage, system details and more! Please check out the new and revised fields and format. To access the new Jurisdictional Database, click here. The old Jurisdictional Database will remain available for viewing until the end of this year. For any questions or to provide feedback, please email HQ@naphsis.org.

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South Carolina Job Opportunity

The South Carolina Department of Health and Environmental Control currently has a Vital Records Director/Assistant State Registrar job opening.


The person in this role will serve as the agency's point of contact for matters related to Vital Records and Biostatistics, and will:

  • Provide leadership, direction and supervision to the staff with emphasis on customer service.

  • Interpret and update policies, procedures and regulations related to office activities.

  • Chair the DHEC Institional Review Board (IRB) and supervise the DHEC IRB Administrator. Assists with the selection of DHEC IRB members.

  • Oversee review of research requests for vital events.

  • Represent agency on local, regional and national boards/committees.

  • Structure and manage Vital Statistics in a manner that facilitates the effective and optimal use of resources (financial and human) and supports the Vital Records offices in the region.

  • Participate in visits to all DHEC regions on annual basis.

  • Act as custodian of the original records.

  • Provide supervision and guidance to Division Directors; conducts ongoing and scheduled meetings to promote communication and collaboration.

  • Serve as project officer on grants and other projects as required.

  • Participate in agency's data oversight committee.

  • Provide overall direction and consultation in complex statistical research projects and activities requiring sophisticated biostatistical and epidemiological techniques.

  • Develop and disseminate annual program reports.

The ideal candidate will have either a bachelor's degree with 7 years of relevant program experience or a master's degree with 5 years of relevant program experience.

If you are interested in applying for this position, please click here.

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New Mexico Job Opportunity

The New Mexico Department of Health currently has a Vital Records Bureau Chief job opening.

This person in this role will manage and lead the Bureau of Vital Records and Health Statistics (BVRHS). This position will provide leadership and management oversight of all bureau programs. The Bureau chief will assure ongoing public health surveillance and dissemination of birth and death data, regular oversight of budget, contracts, RFPs, and grants for the bureau. This position will provide supervision and workforce development for bureau staff and ensure that COVID-19 deaths are accurately reported; ensure residents continue to have access to the main BVRHS office to obtain birth and death certificates, while protecting both employees and residents. The ideal candidate will have an MPH along with 5 years of experience leading a vital records unit, including the supervision and management of at least 25 staff members.

How To Apply:

If you are interested in applying for this position, please visit http://careers.share.state.nm.us and complete an online application. 

This link will take you to the State of New Mexico job search where you may view all jobs available. In the search box, enter the job ID: 11222

Agency Contact Information: Heidi Krapfl (505) 476-3577 Heidi.Krapfl@state.nm.us

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EVVE & STEVE User Groups

Sign up to participate in our new monthly EVVE User Group. This monthly hour meeting provides jurisdictional service and support with any EVVE or EVVE FOD issues, questions or concerns. We also have our STEVE user group meeting monthly for STEVE support, discussion and learning. Contact us at HQ@naphsis.org to sign up for one or both groups today.

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