Job Opportunities in Vital Records

Statistician III

South Carolina, Department of Health & Environmental Control

Job Responsibilities:

Under supervision, analyzes data using statistical techniques; manages large data sets; prepare statistical reports, charts, and tables related to vital statistics and other public health statistics; provide data linkages;  linking Vital Statistics data with other data; provide data related support for Vital Statistics IT systems; Using statistical techniques provides data and analysis by request to customers; Provides data linkages. Prepares statistical reports, charts, and tables; Monitors functionality of SCAN modules and works with IT to update data and resolve issues; Assists Vital Statistics staff with data-related IT system needs; Provides QA and QC for Vital Statistics annual publications. Updates webpage; Monitors Vital Statistics data sets to enforce data quality standards.

Additional Requirements:

State minimum requirements: A Bachelor's degree with statistical courses and experience in statistics.
A Bachelor's degree in statistics or computer science with (3) three years of experience using SAS/Base SAS/Macro and/or SAS SQL programming. Five (5) years experience using Microsoft Suite products including WORD/EXCEL.

For additional information and to apply: careers.sc.gov

Closing Date: 8/5/21

Registration and Policy Unit Supervisor, Program Manager

The District of Columbia Department of Health, Vital Records Division

 

DC Health is seeking an innovative, strategic, systems-minded change agent to lead vital event registration management and vital records policy development within an Accredited Public Health organization. This highly visible and accountable opportunity is targeted to an individual who clearly understands and has demonstrated experience in program development, program management, performance measurement, process improvement, policy and governance development, and strategic communication.

The incumbent serves as the Registration and Policy Unit (RPU) supervisor and works under the general administrative and broad policy direction of the Vital Records State Registrar. Within broad guidelines, the incumbent has responsibility for and authority to recommend and implement policies, plans, goals, organization, and courses of action to help ensure that the operating requirements of their assigned section are being met. Incumbent is responsible for supervising registration, quality assurance and improvement, and policy development and analysis in accordance with the Vital Records Act (D.C. Code. Title 7. Subtitle A. Chapter 2.) as well as Mayoral and DOH standards and requirements for customer service. Incumbent is responsible for informing and evaluating policy, laws, rules, and regulations.

DC Health continues to evolve towards Public Health 3.0 which is a consensus framework for public health departments to build upon the gains of the past and broaden the impact of public health efforts beyond the traditional public health agency functions. A Public Health department of the 21st century is one that implements Public Health 3.0, including 1) Strong Leadership and Workforce; 2) Strategic Partnerships; 3) Flexible and Sustainable Funding; 4) Timely and Locally Relevant Data, Metrics, and Analytics; and 5) Foundational Infrastructure.

Job Summary

This position is located in the DC Health Vital Records Division (DCVRD) within the Center for Policy, Planning, and Evaluation (CPPE).  In alignment with DC Health’s mission, the DCVRD is responsible for providing systems for registration and certification of District of Columbia vital records (births, deaths, domestic partnerships, induced terminations of pregnancy and fetal deaths); auditing vital event data sources and enforcing statutory and regulatory provisions, and operating quality assurance and control programs.  The RPU supervisor manages unit staff and performance in the support of the full vital event registration lifecycle. The position has significant visibility with stakeholders, including medical professionals, medical facilities, funeral services providers, medical examiners, sister agencies, and DC Health leadership.

Duties and Responsibilities

The incumbent will engage in the typical responsibilities of a supervisor requiring planning, evaluating, training, organizing, integrating, scheduling, and delegating. The incumbent will: 

  • Improve existing processes and foster a continuous improvement culture within the unit.

  • Develop and utilize metrics to establish, measure, and monitor production standards.

  • Implement and enforce standard work processes, establish, and maintain sustainable, repeatable processes, and hold the staff accountable for following them.

  • Develop and implement an effective operations plan that meets the needs of the stakeholders and the Division. Analyze daily production, workflow, and labor forecast for opportunities to improve productivity, utilization, and efficiency.

  • Recommend, document, and implement changes to tackle problems, reduce waste and drive productivity within the Division while achieving goals.

  • Develop and conduct training that supports registration goals.

  • Develop reporting for visibility into registration performance and quality metrics.

  • Recommend, revise, develop and enforce policies and standard operating procedures for the administration of vital records to assure compliance with laws and regulations.

  • Inform, analyze, and track legislation that may impact VRD. Draft testimony when necessary.

  • Communicate laws, regulations, and policies to constituents, community partners, stakeholders, government agencies, and staff.

  • Inform decision-makers and the public regarding vital records/statistics issues, using policy implementation advisories, training, and other communications.

Qualifications and Education

  • Work requires expert skill in effective communication to organize ideas and present findings in a logical manner with supporting, as well as adverse, criteria for specific issues, and to prepare related materials.

  • Incumbent must have the ability to exercise judgment in all phases of analysis, ranging from sorting the most important information to ensure that the many facets of a policy issue are explored, to sifting findings and developing feasible options or alternative proposals.

  • Expert problem-solving skills with the ability to make decisions and take appropriate actions are of significant importance to the role.

  • Two or more years of direct management experience, including supervising employees and related objectives and activities, is preferred.

  •  The incumbent will be systems-minded and have an ability to aptly understand and inform improvements for the division’s automated fulfillment and registration system.

  • Incumbent must be proficient in the use of technology, including the ability to fully utilize Microsoft Office software applications (Word, Excel, PowerPoint). 

  • Applicants must have at least one (1) year of specialized experience equivalent to the grade 12 level.  Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position such as leadership or direction of work in quality improvement; system/process analysis; policy analysis; or similar work experience.

  • A Bachelor’s Degree from an accredited university and 2+ years of management experience is preferred.

For additional information, and to apply visit careers.dc.gov

Closing Date: 8/18/21

Health Informatics Specialist

The District of Columbia Department of Health, Vital Records Division

Bring your professional career to Washington, D.C., the most dynamic and diverse city in the country. With its proximity to major museums, world-class parks, entertainment and restaurants, increasing job opportunities and the seat of the federal government, the District of Columbia continues to be ranked the top 10 thriving city indicators where you can live work and play. Contribute to and work for a nationally accredited Health Department. The District of Columbia Department of Health (DOH) earned national accreditation by the Public Health Accreditation Board (PHAB) and is an early adopter in attaining the designation. Come see where your skills are appreciated and rewarded by applying for the following public health opportunity.

Job Summary

This position is located in the DC Health Vital Records Division (DCVRD), Center for Policy, Planning and Evaluation (CPPE), Department of Health (DOH). Incumbent will have advanced knowledge of health informatics, scientific analysis, data formats, and security standards. Incumbent performs health informatics activities that require specialized knowledge and skills in both health and information technology. Incumbent works with vendors and the DCVRD to plan and oversee the implementation of the development and maintenance of vital statistics systems and related informatics products. Accountable for overseeing the effective development and implementation of health informatics systems that meet the legal and security requirements.

Duties and Responsibilities

Incumbent serves as a senior-level professional health informatics specialist, providing informatics expertise for vital statistics information systems. This position performs a broad and moderately complex range of tasks associated with health informatics responsibilities such as planning, policy development, system analysis, communication, project management, system development, implementation, and evaluation, as well as maintenance, training, and other functions related to health informatics within a single information system, project, or study.

Incumbent conducts business analysis of program operations and workflows where needed and assists with the development of scope and specifications for system design. This position works closely with stakeholders to assess, manage, and communicate the change that is a direct and indirect result of health informatics activities. The position serves as an expert on the VRD electronic registration and fulfillment processes and systems; manages Division informatics project portfolio and coordinates informatics priorities with the department; communicates to staff and stakeholders on new functionality, including training and help desk management for internal and external users; and designs, develops, selects, tests, implements, and evaluates new or modified informatics solutions, data structures, and decision-support mechanisms to support constituents, health care professionals, and their information management and human-computer and human-technology interactions within vital statistics/records contexts.

Incumbent serves as a working member of the Vital Records Re-engineering Team; participates in and contributes to committees and teams to support planning and policy; represents CPPE and DOH in meetings with other agencies of the District or Federal government, community-based organizations, or in the private sector; attends conferences, symposia, workshops, etc.; and makes presentations on behalf of the Division at such forums.

Qualifications and Education

Bachelor’s or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S Department of Education at the time the degree was obtained.

Individuals must possess at least one year of relevant, specialized experience equivalent to the grade 12 level. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position such as leadership or direction of work in quality improvement; system/process analysis; policy analysis; or similar work experience.

Three (3) years of relevant specialized experience is highly preferred.

For additional information, and to apply visit careers.dc.gov

Closing Date: 8/8/21