Job Opportunities in Vital Records
Chief Deputy State Registrar
Virginia Office of Vital Records
Ensures that Office of Vital Records (VR) is in compliance with all applicable legislation and regulations; develops regulations, policies, and procedures; establishes training programs to promote uniformity of policy and procedures throughout the Commonwealth in matters pertaining to the system of vital records (VR); continues to improve and enhance the VR office to capture the relationships with local, state and federal agencies; performs strategic planning, with assessment of national trends and peer state program initiatives for relevance to Virginia; identifies and pursues resources to accomplish goals; anticipates and resolves difficult or complex management problems; understands changes that are planned and facilitates transition; collaborates with others to maintain and enhance the system of VR; attends meetings and conferences to educate advocate groups, governmental agencies and other interested parties on the availability of VR data. Reviews introduced legislation for impact on the system of VR and other aspects of public health; and met with members and staff of the General Assembly and answered questions.
Qualifications and Education
Knowledge of vital records operations; state government; legislative process; wording of court orders; legal aspects of amending vital records; employee relations principles; report preparation; business management and concepts; relevant federal and state laws, regulations and policies; spreadsheet; word processing; email; and planning skills
Ability to organize and lead a staff in a high volume, customer focused, confidential data-driven environment; communicate orally and in writing to individuals and groups at many educational levels; resolve problems in adversarial situations; set and evaluate priorities; provide consultation; implement programs; manage resources to maximize service delivery; analyze and interpret data; delegate assignments; pay attention to details; develop proposals and presentations; use professional judgment and discretion to make sound managerial decisions; clearly explain complex laws and regulations; work both independently and collaboratively with internal and external contacts; and incorporate relevant data for program enhancement.
Considerable experience presenting at conferences, national meetings, etc.
How to apply
● VDH accepts only on-line applications. Apply here at https://www.jobs.virginia.gov/home. Faxed, mailed, or
e-mailed applications will not be considered. Applications are accepted until 11:59 p.m. on the job closing date. Resume may be submitted in lieu of fully completed application. Please be sure all pertinent work experience is included on your resume.
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Position closes on April 10, 2023
District of Columbia
This position is located in the District of Columbia Government , DC Health, Center for Policy, Planning and Evaluation (CPPE), Vital Records Division. The incumbent in this position serves as the State Registrar who will be responsible for the statewide vision, leadership, and strategic planning for the state’s vital records/statistics system and for guiding day-to-day management of the Vital Records Division’s staff to ensure program performance, productivity and a healthy work environment. The State Registrar is an administrative position with statutory authority to supervise the statewide system of vital statistics and serve as the legal custodian of records.
Major Duties and Responsibilities
The incumbent serves as the Vital Records Officer (Registrar) and provides technical advice to the Senior Deputy Director in the application of principles and concepts of vital records management and administration. Incumbent must have knowledge of information technology and emerging technologies sufficient to manage and direct the planning, implementation, and maintenance/management of an electronic registration and certification systems, which includes the District’s Vital Registration (VITA), Electronic Verification of Vital Events (EVVE) and State and Territorial Exchange of Vital Events (STEVE) interfaces. Responsible for establishing appropriate processing procedures of birth and death records and developing reports for submission of data to local and federal agencies.
Administers and enforces the provision of the Vital Records Act and the regulations issued hereunder (D.C. Code §7-231.29), and issue instructions for the efficient administration of the vital statistics system. Directs and supervises the vital statistics system and be custodian of its records. Develops and supervises the maintenance of procedures for guarding against the use of vital records for fraudulent use. Also, develops and installs procedures to detect violations by staff personnel of procedures for issuing and accounting for vital records. Provides for the security and confidentiality of these records as well as the vital statistics system. Establishes and disseminates security policy and confidentiality agreements for staff, vendor and all other customers. Directs, supervises, and control the activities of all persons engaged in activities pertaining to the operation of the vital statistics system.
Qualifications and Education
Bachelor’s or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education (external link) at the time the degree was obtained.
Incumbent must have at least (1) year of specialized experience equivalent to the CS-14 grade level. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled and has equipped the individual with the particular knowledge, skills, and abilities to perform successfully the duties of the position such as leadership or direction of professional work in the management of public health programs, planning and coordinating, developing and implementing strategic plans; or performing similar management or senior level public health related work.
Two (2) or more years of direct management experience, including supervising employees, and at least (5) years of project management experience is strongly preferred.
A Master's degree in public health, public administration, health care administration, business administration, behavioral science, law, or closely related field is preferred.
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Position closes on March 19, 2023
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The Director for Electronic Vital Records Products & Services
Reports to NAPHSIS Executive Director
NAPHSIS is a non-profit member association of vital records professionals working in state and local government sectors within the US and its territories. Our mission is to provide national leadership for the improvement and use of vital records to establish and protect individual identity and improve population health.
While NAPHSIS already provides system products and services that allow customers to verify the validity of birth certificates and fact of death, we are seeking an individual who can oversee the development and implementation of a mobile vital record product. This is an exciting move for vital records…. and the potential impact for citizens, government entities and business cases are massive!
The Director reports to the Executive Director and is responsible for the strategic direction, management, and expansion of NAPHSIS’s products and services for digital/electronic verification or certification of individual identity for administrative and/or business purposes. The Director represents NAPHSIS to members, partners, and key constituents, provides expert advice, guidance and management for a broad range of electronic identity services in which vital records could play a role. The Director would seek out grants and contracts related to developing new products, new customers for existing products, (see EVVE & STEVE pages on our website) and develop relationships with key stakeholders in the larger digital identity landscape. The Director helps develop strategies for the accomplishment of goals and organizational priorities as related to the role vital records can play in digital identity management services. The Director is also responsible for ensuring that the NAPHSIS membership is engaged in the Association’s programs and services, and that those products facilitate, enhance and simplify the work that they do.
The newest project the Director will oversee is the development and implementation of a mobile vital record. Similar to current Mobile Driver’s License pilot projects in several states, the Director will work with the vital records community and beyond to lay the groundwork for this new technology and how it will be used by the general public.
Previous experience building an innovative technology from the ground up, including initial concept development and fundraising; knowledge of digital identity management subject matter including technology related to identity management as a service, biometrics, data integrity and security; experience with national standards development, moving formerly paper-based processes into the digital realm; proficiency with contract/budget development and oversight, proposal/report writing capability, competency/knowledge of change management in large systems.
Program Management & Oversight
Develops the strategic framework for the essential role vital records plays in the larger digital identity landscape and ensure that the products/services/programmatic work in this area supports the members and the organizational mission
Identifies and materializes funding opportunities to launch the mobile vital record project at NAPHSIS
Provides leadership and coordination for national standards development around the administrative use of vital records data
Proactively develops and manages contract or grant relationships with appropriate partners/customers for administrative use of vital records
Applies experienced leadership and subject matter knowledge in developing and implementing new products and services that serve customers while appropriately respecting/adhering to state laws around access and use of vital records
Anticipates changing policy and program issues and helps to inform national advocacy strategy to ensure that member needs are represented and supported
Develops and fosters collaborative working relationships with internal and external stakeholders, including federal agencies, other membership associations, and others representing or seeking vital records data sources
Synthesizes complex concepts and/or issues concisely into key messages and actionable steps for both internal and external audiences
Working with the Executive Director and the Systems Team, shares responsibility and accountability for the NAPHSIS slate of electronic vital records products and services, assuring fiscal solvency, excellent customer service, data accuracy and integrity, and innovation
5 to 10 years working in or with digital identity services and/or moving formerly paper processes into the digital realm
Proven experience developing business opportunities, securing grants/contracts, etc.
Ability to facilitate and support group work in a virtual environment
Experience working with Federal, State or Local Government contracts
Proven experience with program/project management, human capital and resource management
Ability to handle competing demands, build consensus and manage change constructively in a rapidly changing and challenging environment
Excellent written, oral and interpersonal skills, project management, and execution of projects to include the ability to write and deliver complex presentations to diverse audiences.
Ability to develop and track accountability measures to analyze progress, evaluate outcomes, and sustain success.
Compensation & Benefits
The Annual salary range for this position is ($110,000 - $150,000) commensurate with experience. Our benefits include a fully paid medical, vision, dental for employees and generous coverage for spouses, domestic partners, and dependents. The employee’s life and disability insurance premiums are also fully funded by the association. We offer paid time off, parental leave, and match up to 6% of employees 401K contributions on their first day of employment.
Additionally, NAPHSIS strongly believes in employees’ professional growth and offers a yearly stipend to each employee to invest in professional development training courses.
Our work culture follows the Results-Only Work Environment (ROWE) - 100% accountability to measurable results, and 100% autonomy to make smart decisions every day. As a ROWE work culture, we strive to be crystal clear on measurable results, required to successfully serve our customer and collaborate with one another. At NAPHSIS, there are no set policies or rules about when, where, how, or with whom we conduct our work - these decisions are left up to each employee based on the measurable results to which they're held accountable. To learn more about ROWE, visit https://www.gorowe.com/.
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May require lifting up to 45 pounds. While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information from a computer monitor; talk, hear, and orally communicate information over the telephone. Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.
Travel out of town averages 1 - 2 (2-3 day) trips per quarter.
Within the contiguous United States; NAPHSIS offers a virtual work environment.
Submit a cover letter and resume to firstname.lastname@example.org